Executive Assistant: Part Time

Location : Mansfield, UK

Salary : £19,812 - £24,215

Package : Flexi time, 27.5 days holiday (with an additional 6 days flexi time), civil service pension scheme, gym membership contribution, and professional membership.

Who we are:

Here at the Coal Authority, we really are a great team to work with. We’re united in our passion and commitment to make a better future for people and the environment in mining areas.

As an operational delivery body we operate a 24/7 incident response service. Across Great Britain we protect the public, drinking water and the environment in coal mining areas.

As well as managing the effects of past coal mining we use our information and expertise to help people make informed decisions, support the housing market and provide skilled services to others.

We are excited about what our future holds. Our work is helping to develop a new sustainable source of renewable energy for the UK. By harnessing the energy from mine water heat, we hope to play a key role towards helping the UK to meet net-zero emissions by 2050.

We truly are a supportive organisation where we all live and breathe our values. We are inclusive, trusted and progressive in everything that we do.

With a genuine commitment to flexible working, we believe that work life balance is incredibly important. There are a number of benefits that you’ll access being a part of our inclusive team including flexi time, 27.5 days holiday (with an additional 6 days flexi time), civil service pension scheme, gym membership contribution, and professional membership.

Flexible working:

We offer different ways to work flexibly, and the following types of flexibility are usually possible: job share, flexible hours, working from home for part of the week and compressed hours. Please feel free to talk about what flexibility means to you at your interview.

About the role:

As one of our Executive Assistants you’ll provide professional support for our Executive Leadership Team and from time to time our board and its committees.

As part of our Executive Assistants team you’ll work together to support our leadership team across their portfolios, ensure our meetings operate smoothly, manage forward programmes and action trackers and support the timely production of papers and reports.

This role is part-time – 0.9 FTE, 33 hours a week, covering Monday to Friday

For more information about the role please refer to the attached job description.

About you:

You’ll have excellent organisational and administrative skills, be resourceful, motivated and task focused. You’ll be able to quickly build relationships to support our senior leaders remotely initially, and in the office once Covid-19 restrictions allow, to ensure the smooth running of their directorates.

You’ll have good time management skills, an ability to work to tight deadlines and a flair for multi-tasking and prioritising. A team player, you’ll work as part of our Executive Assistants team to provide support and cover for one another.

As a good communicator you’ll enjoy working with others internally and externally and be able to adapt your communication style to different audiences. You’ll have a great eye for detail and a focus on quality. With good ICT, analytical and report writing skills, you’ll quickly be able to establish yourself and suggest new ways of working so we can continue to improve.

Working at the Coal Authority:

Equality, Diversity and Inclusion:

The Coal Authority is committed to developing a supportive, inclusive, caring and positive community. We encourage applications from people with the required skills and experience, from different backgrounds, cultures, ethnicities and beliefs. Diversity is vital to our success and innovation and is fundamental to our values of being trusted, inclusive and progressive. We offer a guaranteed interview for candidates with disabilities who meet the basic selection criteria.

If you require any reasonable adjustments or alternative format application forms you can get in touch with us by contacting the HR team by email at peopleteam@coal.gov.uk   or by phone on 0345 762 6848.

Other essential information


Application closing date: Thursday 15 April 2021

Our recruitment process is anonymised and all applicants will be issued with an in-tray assessment to complete at home shortly after the closing date.

This role is part-time – 0.9 FTE, 33 hours a week, covering Monday to Friday

The Coal Authority is currently following all required social distancing practices during our recruitment process.

Application outcome:

Only candidates invited to interview will be contacted. If you have not heard anything within 2 weeks of the closing date, please consider your application unsuccessful.


Successful candidates must pass basic security checks and will be subject to UK Immigration requirements.

Changes to the UK’s Immigration following the UK’s departure from the EU

Please note there is now a new immigration system which will apply to people arriving in the UK from 1 January 2021, and EU citizens moving to the UK to work after this date will need to get a visa in advance.

EU citizens applying for a skilled worker visa must now show they have a job offer from an approved employer sponsor to be able to apply.  Currently, the Coal Authority is not an approved employer sponsor, so we will be unable to employ any new EU citizens wishing to work in the UK after 1 January 2021.

EU citizens who were already living and working in the UK before 1 January 2021 may continue to do so, providing they meet all the requirements and they apply to the EU Settlement Scheme before 30 June 2021.  This will mean that they can continue to live the UK after 30 June 2021.  If you are an EU citizen who has lived in the UK for many years or you have a permanent residence document, you still need to apply.